Evaluating Asset Management Systems for Oklahoma Turnpike Authority
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CLIENT: Oklahoma Turnpike Authority (OTA)
LOCATION: Oklahoma
CHALLENGE
The Oklahoma Turnpike Authority (OTA) has maintained its Maintenance Division’s asset and maintenance management information since 1999 using a legacy software package called Hansen. Starting in 2018, OTA took a phased approach in assessing the options for replacing Hansen. The update had to include other business areas, not just maintenance, and flexibility to scale to accommodate new assets like information technology and tolling assets, plus new collection methods like offline field collection.
SOLUTION
GeoDecisions worked with OTA to identify the best asset management system for their needs by using a phased assessment approach. We conducted a gap analysis to determine what OTA needed to track and how to track it. In the process, we identified 200 detailed functional requirements throughout several business units. From this exercise, we came up with 17 categories to which each of the requirements were assigned.
Based on the requirements gathered, we researched, attended demos, and provided detailed summaries on the capabilities of 12 asset management solutions. The solutions were assessed on the following categories: road assets, equipment and vehicles, facilities, inventory, vendor, work orders, purchase orders, inspections, preventive maintenance, security, GIS/mapping, queries, reporting, external tools/integration, general, technology/technical requirements, and business process recommendations. The outcome generated a quantifiable assessment of the industry offerings that best fit OTA’s business and technology needs.
Part of our assignment included identifying the tasks necessary for implementation and writing the request for proposal, which led to the selection of the DTS VUEWorks product. Our experience with asset management solutions and expertise in project management gave OTA confidence in our guidance. Our team will continue into Phase 2 of the overall project, performing and overseeing the implementation of VUEWorks, and working side by side with OTA.
